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Free AI policy starter

Free AI Policy Generator

Generate a tailored AI Usage Policy in minutes. Answer a few straightforward questions and receive a practical, editable policy you can review, adapt and share with confidence.

What you'll receive
  • A free AI policy template specific to your organisation, ready to download and edit
  • Clear, practical wording your team can review and adapt
  • Guidance on approved tools, data protection, staff responsibilities and human review
  • A useful starting point for putting safer AI use into practice

Your answers are used to prepare your policy and keep a copy available if you return later. Please review the finished document with the right people before adopting it. It is not legal advice. Read the privacy notice. Need help or want to share feedback? Send a message.

Who it is for

AI policy support for organisations that need clear, practical rules

This AI policy template is designed for senior managers, school and trust leaders, charities, small businesses, professional services firms and operations or compliance teams that need a usable workplace AI policy without starting from a blank page.

It helps turn common AI governance questions into plain expectations for approved tools, confidential information, personal data, human review, staff responsibilities and safe use of AI-generated work.

Looking specifically for a UK-focused starting point? Read the AI policy template UK guide.

AI policy guidance

Common questions before you put an AI policy in place

What should an AI policy cover?

An AI policy should make everyday decisions easier: which tools are approved, what information must stay out of AI systems, when a human check is needed, and who to ask when the answer is not obvious.

Can staff use public AI tools safely?

They can be useful, but staff need plain rules for confidential information, personal data, client material, copyright, accuracy checks and records of important decisions.

Who should be involved?

A good policy usually needs input from leadership, data protection, IT or security, HR and people who will use AI in real work, so the final version is practical rather than theoretical.

AI policy template FAQ

Questions people ask before using an AI policy generator

What is an AI policy?

An AI policy sets out how people in an organisation should use AI tools safely, responsibly and consistently. It usually covers approved tools, sensitive information, human review, staff responsibilities and when to ask for help.

Is this AI policy template free?

Yes. The generator creates a free, editable AI policy template that you can download, review and adapt for your organisation.

Does the policy cover ChatGPT, Copilot, Gemini and Claude?

The questionnaire asks about the tools your organisation allows or expects to use, including common tools such as ChatGPT, Microsoft Copilot, Google Gemini and Claude. The finished policy gives practical wording for approved tools and staff responsibilities.

Can I customise the AI policy template?

Yes. The policy is supplied as an editable Word document so you can add local owners, approved tools, reporting routes and review dates before adopting it.

Is this suitable for my organisation?

It is designed as a practical starting point for businesses, schools, charities and professional teams that need clear rules for AI use. It is not legal advice, so you should review it before adoption.

More guidance

AI policy help for specific needs

Free AI policy generator How the free AI policy creator works and what your policy can cover. AI policy template UK A practical UK-focused guide for creating an editable AI usage policy. What should an AI policy contain? A practical checklist covering approved tools, data, human review and responsibilities. AI policy for schools Plain-language guidance for school leaders, trusts and education teams. AI policy for charities Guidance for charities, trustees, volunteers and beneficiary-facing teams. AI policy for small business Simple AI rules for small teams, customer data and everyday work. ChatGPT policy template Set practical rules for using ChatGPT safely and responsibly at work. Microsoft Copilot policy template Guidance for Copilot use across Microsoft 365, meetings and documents. AI policy for ISO 27001 How AI usage rules support approved services, risk treatment and security governance. ISO 42001 demystified How AI policy fits into an AI management system and responsible AI governance. AI policy and UK GDPR Practical AI usage rules for personal data, approved tools and human review. AI policy for MSPs Guidance for IT providers handling client data, tickets, scripts and support workflows. AI readiness and governance Practical first steps for training, approved tools, policy and responsible AI use. About AI Policy Maker Why this tool exists and how it helps teams get started with AI policy. Browse all guidance See the full list of AI policy templates, sector pages and governance resources.